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After having some pleasant discussions in the SharePoint Yammer SPYam community on this subject and finding almost no information online about this topic, I thought I’d put some fingers to keys and do my part to share some information. This post assumes you have basic concepts and knowledge of SharePoint taxonomies, but review TechNet if you need more info or to get up to speed on the basic concepts.
If you’re like a lot of other folks, you’ve taken advantage of the Managed Metadata functionality in SharePoint. You’ve created your taxonomy group, specified your term sets, and created some terms. Then you’ve created your managed metadata column in your site collection, and pointed it to your specified term set. You’ve then uploaded a lot of documents and specified terms for the metadata column, everyone is “happy happy happy”.
But then you need to rename one of your terms currently called “Information Technology Department” to just “Information Technology”. No sweat, you go into the Term Store tool, rename the term. Done right? To your surprise, when you look at properties of various documents tagged with your term, they haven’t been renamed. Hmm … what gives?
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